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IECA's Environmental Connection

Environmental Connection Exhibitor Frequently Asked Questions

The Expo Floor is a great place to see the latest in erosion and sediment control products and technologies.

How much does it cost to exhibit?

IECA Member:

$1795 per 100 square feet

Non-Member:

$1995 per 100 square feet

There are other booth sizes available. Contact IECA with your specific needs at service@ieca.org.

How do I become a member?

If your company is not a member of IECA, join today to recieve member pricing at Environmental Connection 2010.

See a list of other benefits you'll enjoy as an IECA member »

What is the color of the carpet and pipe & drape?

There will be pepper aisle carpet with blue and white pipe & drape.

What’s included with my booth­

The standard booth package (for a 10' x 10' booth) includes 8’ high back drape, 3’ high side drape between exhibits, one booth ID sign, and your company’s 25-word listing in the Conference Program (if purchased before December 30, 2009). Also included is two expo hall only passes per 10’x10’ booth, among other exhibitor benefits.

What are the Exhibit hours?

Date	Time	Expo Hours
Wednesday February 17, 2010	5:15pm-7:30pm	Expo Grand Opening Celebration
Thursday February 18, 2010	8:30am-6:00pm	Expo Open
Friday February 19, 2010	8:30am-12:30pm	Expo Open

What is the Exhibitor's Schedule?

Tuesday, February 16, 2010
12:00pm–4:00pm	Exhibitor heavy equipment move in, 20x20 booth set up and other 10x10 set up by appointment. Call IECA to set up a time. 303-640-7554.
Wednesday, February 17, 2010
6:00am–3:00pm	Exhibitor set up. All booths must be completely set up by 3:00pm
5:15pm–7:30pm	Expo Grand Opening Celebration
Thursday, February 18, 2010
8:30am-6:00pm	Expo Open
Friday, February 19, 2010
7:30am-8:30pm	EC11 Orlando pre-sale meeting
8:30am-12:30pm	Expo Open
12:30pm—6:00pm	Exhibitor Dismantle-all exhibitors and materials must be out of the hall by 6:00pm

Who Attends?

The EC10 Conference and Expo is expected to attract more than 2000 erosion and sediment control industry professionals-from industry newcomers to experienced veterans. Attendees will include contractors, land developers, engineers, utilities, manufacturers, contractors, home builders, landscape architects, government agencies, academics and others.

Representatives from over 25 different countries attended last year's show, making this conference a global resource for information and technology.

When will I get my exhibitor service kit?

Right now at http://www.ieca.org/exhibitorkit

Download the lead retrieval order form here.

What is Drayage?

Drayage includes receiving freight at the Show Decorator’s warehouse or show site, its delivery to your booth, the storage of empty packing materials and the return of out-bound shipments at the close of the show to the loading dock where the freight is then loaded onto an outbound carrier.

Is it better to ship advance or direct?

Advance shipments are to your advantage because they are received, delivered to the show site and then to your booth before you arrive. You can usually ship up to 30 days in advance of the show and confirm receipt of your shipment before the show.

If you choose to ship directly to the show site, your material must not arrive before the scheduled move-in date. Freight that arrives prior to the show’s move-in is usually refused and returned to your company.

How can I save my company money?

Read your Exhibitor Service Manual and pay close attention to the shipping instructions. Be aware of any surcharges that may be imposed for special handling or late shipments and pay close attention to deadline dates.

Ship in quantity because service contractors usually enforce a 200 pound minimum per shipment, it's best to send your freight as one big shipment. If you send 40 and 50 pound packages separately, you will be charged the minimum weight on each shipment.

What should you do if your freight is not there when you arrive at show site?

First, go to the GES service desk to see if it arrived at the last minute. If not, call the carrier, who will be able to tell you exactly where your freight is located.

Note: Make sure you have the freight tracking numbers with you as well as the telephone number for your carrier.

Why was I charged for overtime if I sent the freight advance to the warehouse?

Materials received at the warehouse on straight time but delivered to the show site on overtime will be charged at overtime rates. Overtime rates are charged to account for union labor delivering freight to the show site during overtime hours.

What happens to my empty containers during the show?

Pick up “Empty label” stickers at the GES Service Center. Place a label on each container. Labeled containers will be picked up periodically and stored during the show. At the close of the show, the empty containers will be returned to the booth.

How do I ship my materials after the close of the show?

Each shipment must have a completed outbound Material Handling Form in order to ship materials from the show. All pieces must be labeled individually. Provide your designated carrier with pickup information. In the event your selected carrier fails to show on final move-out day, your shipment will be rerouted to another carrier or delivered back to the warehouse at exhibitor’s expense.

What is a Bill of Lading?

A Bill of Lading is a document that establishes the terms between a shipper and a transportation company. A Bill of Lading also provides a carrier-issued receipt indicating the condition in which the transported material was received. A Bill of Lading indicating the number and weight of each item is required for incoming and outgoing shipments for the show.

Do I need insurance?

Be sure your materials are insured from the time they leave your firm until they are returned after the show. It is suggested that exhibitors arrange all-risk coverage. This can be done by “riders” to your existing policies.

Machine/Equipment rates

IECA has negotiated a spotting fee of $275 round trip for equipment you can pull in on a trailer and dismount yourself. Please check to see if this is possible for your equipment. If you need a fork lift, you will need to pay for fork lift labor and rates.

Can I hand carry my items into the expo hall?

Exhibitors are permitted to transport small items to your booth by hand, or with personally owned 2-wheel carts (GES will have carts available for GES' use only). All forklifts will be operated by GES. A drive-up dock for vehicles is available-access will be monitored by GES.

Why do I have to use union labor in some halls while it is not required in others?

Local union members who have claimed jurisdiction to perform specific services must provide labor performed in facilities that are located in union markets. Service contractors who work in union markets go through the unions for the labor to set up and dismantle the various trade expositions. Even though your employees may be union, the jurisdictions are awarded to local unions.

What is an Exhibitor Appointed Contractor (EAC)?

An Exhibitor Appointed Contractor is any company other than one of the designated official contractors that an exhibitor wants to use inside the exhibit hall to perform trade show services independent of the show contractor. The EAC designates and authorizes a third party to perform services such as I&D labor and/or the ordering and payment of services such as electricity, phone, material handling, etc.

What is a Certificate of Insurance?

The Certificate of Insurance is proof that the EAC (Exhibitor Appointed Contractor) has worker’s compensation and comprehensive general liability for their labor staff. The Certificate of Insurance is required by Show Management and is the responsibility of the EAC to provide. If an EAC is not designated and the official show contractor performs labor, a Certificate of Insurance is not necessary.