IECA Commitment to Creating a Safe Meeting Environment

 

Your Safety is Important to IECA

IECA and our host hotel partners are working together to create a safe meeting environment for conference attendees. The responsibility of this safe meeting environment is shared amongst us all, please review below the IECA Commitment to Safe Meetings.

IECA Actions to Support the Conference

  • Conference attendance may be limited to allow for appropriate social distancing in meeting space, depending on CDC guidelines at the time of your event.  
  • IECA follows the CDC guidelines. To reduce the risk of being infected with the Delta variant and possibly spreading it to others, masks are currently required for all IECA Conferences. Masks must be worn, covering your nose and mouth, except when eating or drinking. Presenters may remove their masks for the presentation and maintain a minimum of 6 feet of space from attendees. IECA will provide disposable masks for anyone who needs one. 
  • If your conference has a field tour, masks are required on the bus. 
  • This year we will not have a printed conference, all materials will be found in the conference mobile app. The app will go live 2 weeks prior to the conference. Download prior the conference or scan the QR code at registration to quickly download. 
  • During breaks, the hotel will be cleaning meeting space. 
  • Post-Event: If there is any known exposure at the conference, we will inform conference attendees as soon as possible. 

Personal Actions Supporting the Collective Wellbeing

  • Before Leaving Home
    • Before leaving to attend the event evaluate your health with a COVID19 Health Check.
      • COVID19 Health Check: Have you experienced any of the following symptoms in the past 48 hours? If yes, please get a COVID19 test prior to travel. Upon a negative result, you are welcome to join the conference. 
        • Fever or Chills
        • Shortness of Breath or Difficulty Breathing
        • Fatigue
        • Muscle or Body Aches
        • Headache
        • Loss of Taste or Smell
        • Sore Throat
        • Congestion or Runny Nose
        • Nausea or Vomiting
        • Diarrhea
      • Have you been tested or diagnosed recently with COVID19? If you have a negative test, you are welcome to join the conference. If you have a positive test within the past 14 days or pending test, please stay home. 
      • Have you had known exposure to COVID19 in the past 14 days? If you are fully vaccinated, per CDC guidelines you are not required to test unless you have symptoms. If you are not vaccinated and have had a COVID19 exposure within 14 days, you are required to get a COVID19 test prior to travel. Upon a negative result, you are welcome to join the conference. 
  • On-site During the Event
    • All attendees are required to wear a mask. Please be sure it is covering both your nose and mouth, except when eating and drinking. 
    • Presenters will be given appropriate social distance and not required to wear masks while presenting. 
    • Wash hands often with soap and water for at least 20 seconds, or use an alcohol-based sanitizer with at least 60% alcohol. 
    • Cover your nose and mouth when coughing or sneezing. 
    • Maintain space between conference attendees as much as possible.  
  • Post-Event
    • If you test positive for COVID19 up to 14 days after the conference, please contact IECA immediately by emailing joanna@ieca.org. 

What to Expect On-Site?

  • The Hotel will provide alcohol-based sanitizer at registration and throughout the conference.
  • Meeting rooms will be cleaned per the IECA schedule.