IECA Privacy Policy


Why is a privacy policy important?


The International Erosion Control Association (IECA) collects information for a variety of reasons.  We may store the information, but it is your information and you have the right to know how we use it.  The goal of IECA is to connect people, and we want to make sure that we are doing that in a way that you approve.  We are always trying to improve our policy to better serve you.  As you read this document, if you have a suggestion on how we can improve it, please let us know.

How do we collect information?


IECA is the sole owner of the information collected on www.ieca.org.  IECA collects personally identifiable information from you at several points on our web site.  This means that the information you submit to us is our property, but it means that you still retain rights as to how the information is used.

In order to use certain parts of IECA’s web site, or in order to sign up to receive certain promotions, you must complete an information submittal form.  You must fill out fields identified with a star (*) and/or marked in red.  We may use this information to contact you about products, programs, or services we feel may be of interest to you.  You have the option to provide information in addition to the required fields in most cases.  By submitting information, you grant IECA the right to contact you by any means that you have provided.  Of course, you have the option to opt‐out of any form of communication we send.  So if you would rather we don’t contact you via mail or e‐mail you can always opt‐out of that communication.

IECA conducts learning events online and in person, for example, during our annual conference. IECA will ensure the privacy of personal information & learning accomplishments of all learners. Records may be released only with the permission and notification of the learner. Under no circumstances will a learners’ phone number be shared with anyone outside IECA. A person’s name, company name, address, and email address may be shared with the class instructor.   A person's physical mailing address and email address will be made publicly available on attendee lists and other future mailing lists unless the person opts out of having this information publicly shared.

If you purchase anything on our site, we will request certain personally identifiable information from you on the order form.  You must provide this information and the requested financial information (credit card number, expiration date, etc.).  We will use this information to complete your order and to send you future communications.  If you do not complete the order, but still provide contact information, we may use that information to contact you about that order, or to contact you in the future if we believe you will benefit from a product/service.  Of course, you can opt‐out of future communications.

From time to time, we may ask you to participate in surveys or contests.  If you participate, we may request certain personally identifiable information from you.  Participation is completely voluntary, and you therefore have the choice whether to disclose any information. The requested information will typically include contact information and demographic information.  We will use this information for a variety of purposes, including making improvements to your membership and general IECA experience, as well as for future marketing.  We may use a third party service to conduct these surveys or contests; if so, that company is prohibited from using any of our users’ personally identifiable information.

In various sections of the web site, we offer the option for you to “tell a friend,” “refer a friend,” or “send to a colleague.”  If you choose to do this, we will ask for your friend’s name and email address.  

We use “Add This,” a third party program to share with friends via email and social networks.   We do not retain the information submitted about your friend or colleague.  

How will we use the information?


IECA sends the following electronic communications:
• Special Offers and Updates – we will occasionally send you information on products, services, special offers, and other promotions.  To ensure your privacy, you can opt in or out of these communications and the medium in which you receive them.  By default, you are opted‐in.
• Newsletters – We send out a monthly electronic newsletter, called IECA E‐Update.  We will use your email address to send this to you.  To ensure your privacy, you can opt‐out of this communication.  By default, you are opted‐in. 
• Service‐related Announcements – We will send you strictly service‐related announcements on rare occasions when it is necessary to do so.  This will only be done when it is essential business of IECA or if there will be a disruption in your service.  For example, you might get an email
about the association’s Board of Directors election, or a web site outage.  These messages will not be combined with any promotions.  Due to their nature – you can not opt‐out of this type of communication.
• Customer Service – Anytime you request anything from IECA, you will receive a communication with the information you need/requested.  For example, you might get an email welcoming you to IECA upon joining, a thank you letter for renewing your membership, a confirmation letter
upon registering for an event, or a communication if you have requested information from us.   Generally, this will be done via email or telephone, but we may use other mediums if it is appropriate.

IECA sends the following hard‐copy communications:
• Service‐related Announcements – Similar to the electronic communications of the same nature, we will send you strictly service‐related announcements on rare occasions when it is necessary to do so.  This will only be done when it is essential business of IECA or if there will be a
disruption in your service.  For example, you might get a mailing about IECA’s Board of Directors election.  These messages will not be combined with any promotions.  Due to their nature – you can not opt‐out of this type of communication.
• Special Offers and Updates – we will occasionally send you information on products, services, special offers, and other promotions.  To ensure your privacy, you can opt in or out of these communications and the medium in which you receive them.  By default, you are opted‐in.
• Member Benefits – we will send member benefits, such as membership directories and publications, to you based on your membership level.  These are not promotional in purpose, but may contain promotional material for IECA programs as well as third parties.  You can not opt‐out of these types of communications.

We store information that we collect through session variables, log files, clear images, and third party sources to create a profile of your preferences.  We tie your personal information and purchasing history to information in this profile, in order to provide tailored promotions and marketing offers and to improve the content of the web site for you.  Of course, if you would prefer we do not market to you by a given medium, you can certainly opt‐out.

Will we share your information?


We share aggregated demographic information about anyone in our database with partners, sponsors, and advertisers.  This information is general, and is not personally linked to you.  For example, we may say to a prospective advertiser “our largest member base resides in California with 1,200 members.”

In the case of IECA members, members’ contact information is listed on the web site and in print in the Online & Published Membership Directory.  This includes name, mailing address, fax, phone, email address, professional field of practice, credentials, and areas of expertise.  It may also contain other information, such as member biographies and pictures.  By becoming an IECA member, you agree to have this information displayed on IECA’s web site and the printed membership directory.  To ensure your privacy, you may opt‐out of the Membership Directory (both printed and online).  If you serve on a committee or volunteer in any capacity, or are a leader of your local Chapter, your personally identifiable information will be displayed on the volunteer, chapter, or committee pages.

We share personally identifiable information with third parties.  We rent mailing lists based on what categories a given third party is requesting.  This includes name, company, mailing address, email addresses, and demographic fields such as field of practice and areas of expertise.  We do not share phone numbers with third parties, other than IECA’s local Chapters.   To ensure your privacy, you may opt‐out of having your information shared with third parties.  When we rent a mailing list, the purchasing company is always contractually limited to using your address one time.  You have the option at that point to develop a relationship with the company by responding to their communication, but if you do nothing, they are absolutely prohibited from using your information again from that same mailing list.  In all cases, mailing lists will be rented to companies that offer a product or service that we feel will benefit you.

In some cases, IECA will partner with a third party in order to sponsor an event or product.  In these cases, we will share all of the personally identifiable information of all attendees/purchasers of that product with the third party, including email addresses and phone numbers.  In some cases, IECA uses co‐branded sites with a business partner. If the URL (web site address) on the site does not begin with www.ieca.org, any information collected there is not done by IECA, and is subject to the terms and conditions of that organizations’ privacy policy.

IECA occasionally uses third parties to provide a service. While we strive to partner with organizations which share our belief that privacy is of paramount concern, we are not responsible for their actions.  We encourage you to read all privacy policies for the web sites you may visit as a result of following a link from our site. 

We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process.

If you use a forum, blog, social network, or listserve, you should be aware that any personally identifiable information you submit there can be read, collected, or used by others, and could be used to send you unsolicited messages.  We are not responsible for the personally identifiable information you choose to submit in these types of mediums.

What is your relationship with IECA Chapters?


IECA’s Chapters are separate legal entities from IECA.  We provide them with access to all IECA data, both for members and non‐members.  We also require them, as part of our business relationship, to honor your requests regarding your information and contact methods.  However, it is important to note, that by giving IECA any information, we will pass it on to IECA Chapters.

How can I opt‐out of a communication medium?


Anyone whose personal information is on file with IECA has the right to opt‐out of a given form of promotional communication.  Currently, you can opt‐out of receiving the following from IECA: promotions by mail, promotions by fax, promotions by email, our monthly e‐newsletter (E‐update), or having your information shared with a third party.

If IECA’s communication is sent via email and it is not a service‐related message, you have the option to opt‐out by following the instructions on the top or bottom of the email.

Members can update their opt‐out list by updating their profile in the Member’s Only section of IECA’s web site.  Non‐members can update their settings by calling IECA at 303 640‐7554.

What is an opt‐in communication? 


IECA historically operated on a model of opt‐out communications.  This meant that once you give us a contact method (such as an email address, mailing address, or fax number) we have used it to contact you, unless you chose not to receive communications by that method (opted‐out).

In an effort to better serve our members, we have chosen to use an opt‐in style of communication for emails.  Unlike our opt‐out choices, opt‐in allows you to choose the content of the emails you receive from IECA.  With an opt‐in system, you can pick and choose what types of messages you receive. Other types of communications, such as physical mailings and faxes, will still be governed by opt‐outs.

Do you track what I do on your web site?


As is true of most web sites, we gather certain information automatically and store it on log files.  This information includes internet protocol address, browser type, internet service provider, referring/exit pages, operating system, date/time stamp, and clickstream data.  In addition to log file information, we also use Google Analytics to collect the same information.  Information collected through these mechanisms can be tied back to information that can be personally identifiable, such as internet protocol addresses.

We use this information to analyze trends, to administer the site, to track user movements around the web site and to gather information about our user base as a whole.

From time to time, we include clear images on certain pages or in the body of emails for the purposes of tracking the effectiveness of a given program.

The majority of the ads appearing on our web site are from third parties.  We share web site usage information with them (including clickthru data) for the purpose of targeting our Internet banner advertisements.  This information is not personally identifiable.

In order to track whether you are logged in and have rights as a logged in member, our site employs session variables.  This is a small amount of information stored about you on our servers.  This information is personally identifiable.  For example, this is how we can pre‐fill a web form with your information.  If you are logged in, we do track what you do for the purpose of building an online profile about you and to information and to determine the effectiveness of programs and services.  While the session variable expires a small time after you leave the site, any tracking information will permanently reside in our database.

Our web site contains links to other web sites not controlled by IECA.  We are not responsible for the privacy practices of any such web sites.  We encourage you to be aware of this when you leave our site and to read the privacy statements of each and every web site you visit.  This privacy statement applies only to information collected by IECA.

Where can I update or access my information?


If your personally identifiable information changes, you may correct or update it by using the member profile section of the web site or by emailing customer support at ECInfo@ieca.org.  If you are a non‐member, you may request us to update your information by emailing ECInfo@ieca.org, or by calling IECA at 303 640‐7554  If you wish to have your information removed from our database, you may do so
by calling IECA at 303 640‐7554.

We understand that this information is important to you, so you can always contact us and make changes, or opt‐out of communications.

Is my information secure?


The security of your personal information is important to us.  When you provide personal information, such as a credit card number, on our registration/enrollment forms, we encrypt that information using secure socket layers.

What if there is a change?


In the event that IECA undertakes a business transition, such as a merger, acquisition by another entity, or sale of all or a portion of its assets, your personally identifiable information will likely be among the assets transferred.  You will be notified via email of any such change in ownership or control of your personal information.

Will we inform you if IECA changes this privacy policy?


If we decide to change our privacy policy, we will post the changes to this privacy statement to our web site, and other communication we deem appropriate to keep you appraised of our current policy and practices.

We reserve the right to modify this privacy statement at any time, so please review it frequently.

How do I contact IECA?


If you have any questions or suggestions regarding our privacy policy, please contact us at:  
Phone: 303 640‐7554
Fax: 866 308‐3087
Email: ECInfo@ieca.org
URL: http://www.ieca.org/
Mail:  3401 Quebec St. Suite 3500, Denver, CO 80207 USA

Dated: 12/5/2007
Update: 9/4/08 (address change)
Update: 11/5/2008
Update: 4/25/2014
Update: 9/24/2015